Privacy Policy

HR Key is an HR consultancy based in Cork, Ireland, providing HR advisory, recruitment support, employee relations assistance, workplace investigations, policy development, training, and related people management services.

If you have any questions about this Privacy Policy or how your data is processed, please contact us using the details above.

Information you provide directly

• Name
• Job title
• Company name
• Email address
• Telephone number
• Postal address
• Information provided through contact forms
• Information shared during consultancy engagements

Information collected automatically

When you visit our website, we may collect:

• IP address
• Browser type and version
• Device information
• Website usage data
• Pages visited
• Time spent on the website

This information helps us improve the functionality and performance of our website.

HR Key may use your information to:

• Respond to enquiries and requests
• Provide HR consultancy services
• Manage client relationships
• Deliver contracted services
• Prepare proposals and quotations
• Improve our website and user experience
• Comply with legal and regulatory obligations
• Send relevant business communications

We will only process your personal data where we have a lawful basis to do so.

Under GDPR, we process personal data on one or more of the following legal bases:

• Your consent
• Performance of a contract
• Compliance with legal obligations
• Legitimate business interests
• Protection of vital interests where applicable

HR Key does not sell, rent, or trade personal information.

We may share information with trusted third parties where necessary, including:

• Professional advisers
• IT service providers
• Website hosting providers
• Regulatory authorities where required by law

Any third parties processing data on our behalf are required to maintain appropriate confidentiality and security standards.

We take appropriate technical and organisational measures to protect personal data against:

• Unauthorised access
• Loss
• Misuse
• Disclosure
• Alteration
• Destruction

While we take reasonable steps to safeguard information, no method of electronic transmission or storage can be guaranteed as completely secure.

We retain personal data only for as long as necessary to:

• Fulfil the purposes outlined in this Privacy Policy
• Meet contractual obligations
• Comply with legal, regulatory, accounting, or reporting requirements

When information is no longer required, it will be securely deleted or anonymised.

Under data protection legislation, you may have the right to:

• Access your personal data
• Correct inaccurate information
• Request deletion of your data
• Restrict processing
• Object to processing
• Request data portability
• Withdraw consent where processing is based on consent

Requests relating to your personal data can be made using the contact details provided above.

Where you have consented to receive marketing communications from HR Key, you may opt out at any time by:

• Clicking the unsubscribe link in emails
• Contacting us directly

We will never send unsolicited marketing communications.

Our website may use cookies and similar technologies to enhance user experience and analyse website performance. Cookies may be used to:

• Remember user preferences
• Improve website functionality
• Analyse website traffic and usage patterns

For more information, please refer to our Cookie Policy.

Where personal data is transferred outside the European Economic Area (EEA), HR Key will ensure appropriate safeguards are in place to protect your information in accordance with GDPR requirements.

Our website may contain links to third-party websites. HR Key is not responsible for the privacy practices or content of these external websites, and users should review their privacy policies separately.

HR Key may update this Privacy Policy from time to time to reflect legal, regulatory, or operational changes. The latest version will always be available on our website and will take effect immediately upon publication.

If you believe your personal data has been processed incorrectly, you have the right to lodge a complaint with the Data Protection Commission (DPC).